Privacy Policy

1. Information We Collect

We collect information you provide directly to us when you create an account, use our services, or communicate with us. This includes:

• School information (name, address, contact details)
• User account information (name, email, phone number)
• Student and staff data (names, attendance records, grades)
• Payment information (processed securely through third-party providers)
• Usage data (how you interact with our platform)

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices, updates, and support messages
• Respond to your comments and questions
• Monitor and analyze trends, usage, and activities
• Detect, prevent, and address technical issues and security threats

3. Data Security

We take data security seriously and implement industry-standard measures to protect your information:

• SOC 2 Type II Compliance: Our systems undergo regular third-party audits
• End-to-End Encryption: Data is encrypted in transit and at rest
• Access Controls: Role-based permissions ensure data is only accessible to authorized users
• Regular Backups: Your data is backed up daily to prevent loss
• Region-Specific Storage: Data is stored in compliance with local regulations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• With your consent: When you explicitly authorize us to share specific information
• Service providers: With third-party vendors who perform services on our behalf (e.g., hosting, analytics)
• Legal requirements: When required by law or to protect our rights and safety
• Business transfers: In connection with a merger, acquisition, or sale of assets

5. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Export: Download your data in a portable format
• Opt-out: Unsubscribe from marketing communications at any time

6. Children's Privacy

Scholaris is designed for use by schools and educational institutions. While student data may be processed through our platform, we do not knowingly collect personal information directly from children under 13 without parental or school consent. Schools are responsible for obtaining necessary consents and complying with applicable laws such as COPPA and FERPA.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services. If your account is inactive for more than 90 days, we may suspend it. Upon account deletion, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal or regulatory purposes.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards, including standard contractual clauses approved by relevant authorities.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: